In recent times, access to critical information has been somewhat easier than before due to the advancement of technology. Not just with the available technology such as social media but also the human factor.
Out of ignorance, people divulge information that is supposed to be confidential. That is why information risk remains a major issue that needs proper mitigation.
However, there are professionals who are charged with the responsibility of protecting information and records through archiving. This is so important that even the United Nation declared 9th June of every year to celebrate the International Archives Day.
The essence of this is to raise the awareness amongst the members of public on the importance of records and archives, in an attempt to further make them understand that records and archives provide the foundation for their rights and identity.
However, archiving is a vital record management process that businesses and employers should be familiar with. It is the process by which information in any format is securely stored for a long period of time. Such information may not be used again in the future, however, should be stored until the end of its retention schedule.
Why is Archiving Important to Everybody?
As business grows, it will create more data – that needs to be meticulously managed and monitored in order for it to be utilized properly. Keeping tabs on this data can prove problematic for businesses that never put an archiving system in place.
Data that is not archived is harder to locate, secure and appropriately disseminate if stored in a local environment. Such as an employees laptop, thus, will be accessible to others. This will eventually have a negative effect on business functions and employee productivity.
Archiving is vital for information management and can give a business greater control over their information processes.